Common Shipping Mistakes and How to Avoid Them
Shipping goods—whether domestically or internationally—can be complex. One small oversight can lead to delays, damaged goods, or unexpected costs. At Royal Shipping Lines, we've seen it all—and we’re here to help you avoid the most common pitfalls.
🚫 1. Incorrect or Incomplete Documentation
The mistake: Missing or incorrect commercial invoices, packing lists, or bills of lading.
Why it matters: Inaccurate documents can lead to customs delays, fines, or shipments being held or returned.
How to avoid it:
Double-check all shipping documents before submission.
Use a shipping partner (like Royal Shipping Lines) that assists with documentation preparation.
Make sure product descriptions and HS codes are accurate and consistent.
📦 2. Improper Packaging
The mistake: Using packaging that doesn’t protect your goods during transit.
Why it matters: Poor packaging increases the risk of damage, especially in ocean freight where moisture and stacking are concerns.
How to avoid it:
Choose industry-standard packaging materials.
Use pallets, shrink wrap, or waterproof barriers for added protection.
Clearly label fragile items and follow international packing regulations.
📍 3. Incorrect Address or Contact Details
The mistake: Providing wrong delivery information or missing contact numbers.
Why it matters: This leads to delivery delays, returns, or even lost shipments.
How to avoid it:
Verify delivery details with the consignee before shipping.
Include full contact information, including phone and email.
Use digital shipment tracking to catch issues early.
⏱️ 4. Not Accounting for Lead Times
The mistake: Underestimating how long shipping, customs clearance, and inland transport take.
Why it matters: This causes inventory shortages, missed deadlines, and unhappy customers.
How to avoid it:
Build in buffer time when planning shipments.
Understand peak seasons and port congestion delays.
Consult with your freight forwarder to create a realistic timeline.
💸 5. Ignoring Customs Regulations
The mistake: Not complying with destination country regulations or duties.
Why it matters: Customs violations can result in heavy fines or seizure of goods.
How to avoid it:
Research country-specific import/export rules.
Ensure accurate classification and valuation of goods.
Work with a licensed customs broker (Royal Shipping Lines offers this service).
📉 6. Choosing the Cheapest Option, Always
The mistake: Opting for the lowest-cost carrier or service without considering reliability.
Why it matters: Cheap rates often mean poor service, delays, or limited insurance coverage.
How to avoid it:
Compare not just cost, but service quality, transit time, and coverage.
Look for providers with a proven track record and transparent communication.
Ask about included services like cargo tracking and customs support.
✅ Final Thoughts
Shipping doesn’t have to be stressful—if you avoid these common mistakes and work with a trusted logistics partner.
At Royal Shipping Lines, we help businesses simplify and optimize their entire shipping process—from packaging to customs clearance and final delivery.